Global Grant Application - GG2688284

This is a representation of the actual draft global grant application. Some personal info and financial detail has been redacted.

NOTE: This grant could use another $20,000: The current scope is 5 wells for around $50K--that is, about $10K per well--but the needs identified in the target area were for seven wells. Additional funding could be integrated into this grant without any substantial changes being necessary.

For background on how community needs were identified, see the accompanying Community Assessment Results, which is also attached to the grant application.

Basic Information

GRANT NUMBER: GG2688284

STATUS: Draft

Grant title: Malawi WASH Project - 5 wells

Type of Project: Humanitarian Project

Address community needs and produce sustainable, measurable outcomes

Primary Contacts

Name	Club	District	Sponsor	Role
C.W.	Downers Grove	6450	Rotary Club	International
C.C.	Blantyre	9210	Rotary Club	Host

Committee Members

Host committee

Name	Club	District	Role
P.K.	Blantyre [Rotary Club]	9210	Secondary Contact
C.K.	Blantyre [Rotary Club]	9210	Secondary Contact
D.C.	Blantyre [Rotary Club]	9210	Secondary Contact

International committee

Name	Club	District	Role
R.B.	Downers Grove [Rotary Club]	6450	Secondary Contact International
H.M.	Downers Grove [Rotary Club]	6450	Secondary Contact International
L.T.	Downers Grove [Rotary Club]	6450	Secondary Contact International

Conflicts of interest

Do any of these committee members have potential conflicts of interest?

A conflict of interest occurs when someone is in a position to make or influence a decision about a grant or award that could benefit them, their family, their business, or an entity in which they serve in a paid or voluntary leadership or advisory position.

For each Rotary member who serves on the grant committee, list all relationships that the member has with any scholarship recipients, cooperating organizations, project vendors, or other individuals or organizations that will benefit from the grant.

C.W. - My wife is a global grant payment coordinator for Rotary International.

No conflict of interest is anticipated; her team lead is aware of my involvement, and is ensuring that she has no involvement in any part of this grant.

Relationships with beneficiaries

Next, list all relationships that district officers and other members of the sponsor clubs or districts (other than the members of the grant committee) have with any award recipients, cooperating organizations, project vendors, or other individuals or organizations that would benefit from the grant.

No such relationships are known.

Project Overview

Tell us a little about your project. What are the main objectives of the project, and who will benefit from it?

This project will serve five impoverished villages of the Zomba District in rural Malawi, Africa by drilling borehole wells and installing Afridev lever-operated deep-well hand pumps to provide adequate access to clean water for drinking, food preparation, handwashing, bathing, and small-scale agriculture.

Villages In Partnership (VIP), our partner organization, has identified five villages that face a shortfall of about seven (7) boreholes of Malawi's standard of one borehole serving 50 households:

Manduwasa (460 people),
Makuluni (635 people),
Mmwala (1,405 people),
Maulana (890 people), and
Maliwata (1,135 people).

Altogether, with each household having 4 to 5 people, the five new boreholes will benefit a total of about 5 wells x (4 or 5 people per household) x 50 households, that is, about 1,000-1,250 people.

(VIP has observed that when a village receives a well, it's common for more people move into that village, which tends to ensure that a given well is fully utilized).

VIP is a 501(c)3 and a Malawi recognised NGO. The Downers Grove and Blantyre Rotary clubs have worked together in the past with VIP to complete a previous global well-drilling grant, GG2122731.

Primary objectives

Reduce waterborne disease rates by at least 50% in target communities within the first year.
Decrease water-fetching time by 70%.
Support small-scale agriculture and livelihoods through reliable water access.
Establish community-led systems for long-term operation and maintenance.

The project will assure sustainability of these improvements by:

Establishing village Water Point Committees to collect water fees and oversee maintenance and repair of boreholes;
Training Water Point Committee members in maintenance and repair of borehole wells, knowledge of access to Area Mechanics, and spare parts supply chain awareness and procurement procedures; and
Setting a water user's fee to support maintenance and repair of boreholes.

The Afridev pumps are repairable from locally sourced parts. Water Point Committee members will be trained by Malawi Government Department facilitators in routine maintenance and minor repairs, and they will be trained to bring in Area Mechanics--also trained by Malawi Government facilitators--for issues beyond their capabilities.

Water fees will be collected monthly by Water Point Committees. Funds are held briefly by the treasurer and used promptly to buy maintenance materials, with committees encouraged to make advance purchases rather than hold cash long-term.

Area Mechanics are contracted by Water Point Committees via annual service agreements. The annual fee ensures regular servicing of boreholes every three months throughout the year, and the same fees provide for major maintenance works of the boreholes.

In terms of economic and social justice impact, a nearby well can transform the social structure of a community for the better, especially for women and girls. Girls no longer have to spend large portions of their day fetching water and can go to school. Women similarly can spend freed-up time engaging in economic opportunities more suited to their capabilities and goals.

The hydrogeological survey is included as part of the process and cost of the drilling. The drilling contractors will be doing the due diligence, because they will bear half the cost of the drilling if they do not find water. Boreholes are sealed if dry.

The question was asked during review: Why not solar powered submersible pumps that support fast water pumping with little or no stress to those fetching water?

To date, no one in VIP's region of service has brought up difficulty pumping water from an Afridev as an issue to be solved.

VIP has considered solar options, and has deployed solar with larger projects. For a single pump, Afridev is a far better option than solar from a sustainability and cost perspective:

Cost - Compared to an Afridev pump, a solar installation is more expensive.
Reliability - Afridevs are durable pieces of equipment from Germany. Solar is reliable, but maintenance requires replacement of components that are higher cost. Where Afridev tends to need $50 frequent fixes, solar tends to need less frequent, $1,000 fixes.
Training - Area Mechanics are already trained on Afridev.
Security - A big metal hand pump is not likely to be stolen, but a solar installation is a target for theft.

Areas of Focus

Which area of focus will this project support?

Water, sanitation, and hygiene

Measuring Success

Water, sanitation, and hygiene

Which goals of this area of focus will your project support?

Facilitating universal and equitable access to safe and affordable drinking water;
Improving community hygiene knowledge, behaviors, and practices that help prevent the spread of disease;
Strengthening the capacity of governments, institutions, and communities to develop, finance, manage, and maintain sustainable water and sanitation services;

How will you measure your project's impact? Find tips and information on how to measure results in the Global Grant Monitoring and Evaluation Supplement. You need to include at least one standardized measure from the drop-down menu as part of your application.

Measure	Collection Method	Frequency	Beneficiaries
Number of people with access to improved sources of drinking water	Surveys/questionnaires	Every six months	1000-2499
Number of individuals trained	Grant records and reports	Every six months	20-49
waterborne disease rate	Public records	Every year	1000-2499
water-fetching time	Surveys/questionnaires	Every year	1000-2499

Do you know who will collect information for monitoring and evaluation?

Yes

Name of Individual or Organization

VIP and Blantyre Rotary Club

Briefly explain why this person or organization is qualified for this task.

RC Blantyre has participated in humanitarian projects and is experienced with monitoring and measuring results within the TRF Global Grant framework.

RC Blantyre will partner with Villages in Partnership (VIP), an NGO with 17+ years of experience in providing WASH improvements to the rural villages of the Zomba District of Malawi, Africa, to jointly plan, implement, monitor, and evaluate this project.

Location and Dates

Humanitarian Project

Where will your project take place?

City or town: Multiple villages (5) - See community assessment

Province or state: Zomba

Country: Malawi

When will your project take place?

2026-04-30 to 2028-04-30

Participants

Cooperating Organizations (Optional)

Name	Website	Location
Villages in Partnership	https://villagesinpartnership.org	PO Box 52 Allentown United States

Supporting Documents

2026-01-28-gg2688284-mou-draftpk.pdf

Do any committee members have a potential conflict of interest related to a cooperating organization?

Why did you choose to partner with this organization and what will its role be?

The Rotary clubs of Downers Grove and Blantyre have successfully partnered with VIP to drill 5 borehole wells, and the Downers Grove club has since supported four additional wells through VIP.

Villages in Partnership is a 501(c)(3) Charitable Organization and a Malawi recognised NGO, who has been working to improve the quality of life of the people in the rural areas of the Sakata region in the Zomba District of Malawi since 2008. One of their main areas of focus is providing clean water in remote areas that do not have access to fresh water. Their organization currently has a well-managed staff of 21 in the district. They have worked with many villages to drill or refurbish boreholes that are then maintained by the villagers. Their process starts with determining what the village chiefs and leaders need and continues with building trust. Water is nearly always the number one priority for villages when VIP first approaches a village to explore partnership.

VIP has formed strong and effective partnerships with local and national government, and local and international community organizations and businesses. They will leverage these partnerships to do the work outlined in this grant.

VIP has proven their capability to complete sustainable WASH projects in a TRF Global Grant framework, and we look forward to continuing to work with them in this Rotary Foundation Global Grant.

A roster of the Malawi staff of Villages In Partnership, including the roles in which they serve, can be viewed here: https://villagesinpartnership.org/leadership-staff/; the roster gives a valuable picture of the kinds of expertise they bring to this project.

Partners (Optional)

List any other partners that will participate in this project.

No other partners.

Rotarian Participants

Describe the roles and responsibilities that the host and international sponsors will have in this project. Please be specific. Which sponsor will receive and manage the grant funds?

Host (Blantyre club):

Conduct monitoring and evaluation activities.
Prepare progress and status reports.
Review invoices and receipts as needed for work done by VIP.
Monitor and evaluate progress.
Submit required progress reports to the Foundation until project completion.

VIP (Org 1 on the MOU):

Identify the villages to receive the wells.
Conduct Community Assessment for each village to receive a well, in collaboration with the Blantyre Rotary Club.
Conduct hydrogeological survey for each village to receive wells.
Gather photo and/or video of each village's well-drilling, and share with partners.
Conduct all activities necessary to complete the wells, such as hiring contractors for hydrological survey and drilling, overseeing the work, securing permits, certifying the finished well.
Deliver timely invoices and receipts for all activities covered by the Grant.
See to delivery of training in well maintenance.
See to delivery of education in sanitation/hygiene to beneficiaries of the wells.
Organize and implement infrastructure to support well, such as water fee administration.
Draft report for submission to host sponsor.

Int'l Sponsor (Downers Grove club):

Lead project planning team.
Manage the Grant funds.
Review invoices and distribute approved payments.
Lead project planning team and apply for Foundation Global Grant.
Shepherd the Global Grant Application through approval, and manage its status to completion.
Keep VIP, both Rotary Clubs, and donors up to date on grant application process.
Manage and account for the Grant funds.
Review invoices and receipts as needed for work done by VIP.
Pay approved invoices and reimburse approved receipts.
Coordinate fundraising and secure pledges.
File Annual Reports.
Remit the project closure report.

Describe how the partnership between the host and international sponsors was formed. What agreement have the sponsors made toward ensuring that the project will be implemented successfully? How will they manage any challenges that arise throughout the project?

Downers Grove and Blantyre have worked together successfully to complete a similar global grant, GG2122731. Downers Grove will host regular videoconferences with Blantyre and VIP representatives to project-manage the grant and address whatever challenges arise.

With regard to managing project funds: On the previous grant GG2122731, project funds were managed by the host club. For this project, funds will be managed by the international partner club (Downers Grove), interacting through VIP’s HQ in Allentown Pennsylvania.

Grant funds will be disbursed from a dedicated Downers Grove Rotary club bank account as reimbursements against receipts for work done after the grant is approved. VIP does not hold nor control grant funds.

Budget

What local currency are you using in your project's budget?

The currency you select should be what you use for a majority of the project's expenses.

Local Currency: U.S. dollar (USD) exchange rate: 1

Currency Set On: 21/11/2025

Grant budget

What is the budget for this grant?

List each item in your project's budget. Remember that the project's total budget must equal its total funding, which will be calculated in step 9. Project budgets, including the World Fund match, must be at least 30,000 USD.

#	Category	Description	Supplier	Cost in USD	Cost in USD
1	Project management	start up	various	1944.44	1944
2	Operations	construction	contractor	36944.44	36944
3	Personnel	train Water Point committees	VIP/local trainer	3611.11	3611
4	Training	handover	VIP/Blantyre RC	1666.67	1667
5	Operations	post-implementation	VIP	1000	1000
6	Operations	administration (10%)	VIP	4516.67	4517
7	Operations	closing	VIP/Blantyre	0	0
8	Operations	contingency fund	various	1000	1000
9	Project management	support fee expenses	TRF	500	500
			Total budget:	51183	51183

Funding

Tell us about the funding you've secured for your project. We'll use the information you enter here to calculate your maximum possible funding match from the World Fund.

Source	Details	Amount (USD)
Cash from Clubs	Downers Grove, Aiken, Blantyre, Cape Charles, Chicago, Oak Park-River Forest, Naperville, Elmhurst, Hinsdale	21,926
DDF from clubs	Aurora United	1000
DDF from districts	DDF from District 6450	10,000
Non-Rotarian	Individual Donors	6,957
Non-Rotarian	Private family foundation	2,500

How much World Fund money would you like to use on this project?

You may request up to 8,800.00 USD from the World Fund.

8800

Funding Summary


DDF contributions:	11,000
Cash contributions:	28,783
Non-Rotarian contributions with NO match from TRF:	2,600
Total funding:	51,183
Total budget:	51,183

Sustainability

Humanitarian Projects

Project planning

Describe the community needs that your project will address.

The need for safe clean water
The need for women and girls to free up water-fetching time for more productive pursuits like education and economic opportunities
The need for initial community education on sanitation and hygiene
The need for sustainability training: pump maintenance, water fee collection
The need for monitoring and supervisory skills: governance, financial management, conflict resolution

How did your project team identify these needs?

The Villages in Partnership staff conducted thorough community assessments using the Participatory Rural Appraisal (PRA) method, an inclusive and community-driven approach that empowered villagers to lead the process and share their knowledge directly, in order to identify and prioritize their own needs and assets.

During the needs assessments, community members explained the problems and identified the potential solutions.

Assessments started with small group interviews with the village leaders, continued with surveys, larger community meetings, and mapping exercises. Assets such as existing boreholes, other clean water sources, fortified and expanded latrines, and dish racks were identified.

How were members of the benefiting community involved in finding solutions?

Community members embrace this project as their own because they have identified and prioritized the needs with the help of the Blantyre Rotarians and VIP staff.

During the Needs Assessment and the Community Mobilization Meetings, the Leaders and Chiefs learned that the villages will own the equipment after the project is completed. They came to understand that being involved early in the project will yield better long term results.

How were community members involved in planning the project?

In addition to participating in the needs assessment, Villagers contribute to the project as they are able. This includes providing land for borehole wells, sand for concrete for construction, and labor to assist with construction.

Project implementation

Summarize each step of your project's implementation.

Do not include sensitive personal data, such as government ID numbers, religion, race, health information, etc. If you include personal data, you are responsible for informing those whose personal data is included that you are providing it to Rotary and that it will be processed in accordance with Rotary's Privacy Policy.

#	Activity	Duration
1	Needs assessment, hydro & pre-drilling survey, permits	1/2 month
2	Community mobilization, identification of contractor	1/2 month
3	Drill boreholes, civil works	1 month
4	Install Afridev pumps, water quality testing	1 month
5	Train village Water Committees on mgt and maintenance of Water Points	1/2 month
6	Official launch and handover	1 month
7	Supportive supervision/monitoring of Water Point committees	1 month
8	Post drilling survey (impact assessment), management of Water Points	1 month
9	On site inspection by Rotarians from Blantyre and/or Downers Grove clubs	2 yr
10	Remit all required Rotary Foundation reports	2 yr
11	Final report from NGO	--

Will you work in coordination with any related initiatives in the community?

Yes

Briefly describe the other initiatives and how they relate to this project.

The Facilitators for the training are drawn from the three Government Departments:

The District Water Development Office
The District Health Office
The Community Development Office

Besides training, the Malawian Government Departments also conduct testing of each borehole for water quality, coordinated by VIP. They do not allow the well to be used until testing is done and any necessary remediation indicated by the results has been completed.

The methodology used for borehole water testing is in accordance with Standards Methods for Examination of Water and Wastewater (APHA-AWWA-WPCF). Two (2) indicators of microbiological quality of drinking water, namely, Faecal (Thermotolerant) coliform and Faecal streptococcus type of bacteria, will be enumerated in the water from all five (5) boreholes under review. The water quality data generated will be compared with Malawi Standards for drinking water delivered from boreholes and shallow wells (MS733:2013) in order to check for compliance.

The above-mentioned Malawian Government Departments also act as a resource for standardised data to determine baseline data points for monitoring some aspects of the project.

Please describe the training, community outreach, or educational programs this project will include.

VIP will coordinate with the Malawi Government Departments to deliver training to community members, community mechanics and borehole committees on sanitation, and care and maintenance of the facilities through this project, and other necessary skills (see attached Training Plan for full list).

Village leaders select Water Point Committee members to receive this training.

The Malawian government’s water departments will supply qualified trainers. There is a Ministry office located in the Zomba District that is available for training, community mobilization meetings, and M & E education.

These trainees are trained to also train village members on hygiene and sanitation, such as using clean water for drinking, cooking, washing cooking and serving ware, and hand-washing with soap and other proper hygiene to prevent the spread of COVID-19 and help lower exposure to other diseases.

Historically, projects have selected a few village members for level 2 CBM training to allow them develop more skills in borehole maintenance and repair. These Area Mechanics receive further training for 5 days at Naming'azi Training Farm. The training will be organized in collaboration with Zomba Water Department as a main water implementing partner.

How were these needs identified?

VIP and the Rotary Club of Blantyre have technical expertise in water and sanitation, and provided further guidance on the training gaps that would need to be filled.

VIP has vast knowledge in bringing clean water to villages through new boreholes. 146 wells have been drilled or refurbished in rural villages during the past 12 years. It is a standard procedure that when a new borehole is drilled, a committee has to be selected and trained.

What incentives (for example, monetary compensation, awards, certification, or publicity), will you use, if any, to encourage community members to participate in the project?

Area Mechanics will receive certificates from their initial training, but still will receive additional refresher training and certification to improve their skills and knowledge in dealing with communities.

T-shirts are part of incentives to motivate the community structure, to implement and monitor the designed activities. This also would help to increase message and project visibility, and identification of project front line volunteers.

As mentioned, during the Community Mobilization Meetings, leaders learn that the villages will own the equipment after the project is completed. They don't need any funds to drill additional boreholes as long as they are maintained properly.

Community members will not be given any monetary incentives or compensation. Through the Needs Assessment exercise, the community will embrace this project as their own, because they understand that it is for their benefit. Local leaders (chiefs) will work with VIP to encourage the community members to participate in the project.

Each community's households will pay a small monthly fee (roughly equivalent to $8 USD per household per year), collected by that community's Water Point committee, for funding future maintenance. The incentive for paying this maintenance fee is to ensure clean water continues to be convenient and available for the community.

List any community members or community groups that will oversee the continuation of the project after grant-funded activities conclude.

Village Water Point Committees are established to oversee all operations. This includes the mechanics' ongoing training, providing security of wells and pumps, and collecting monthly user fees.

The village water point committee and community policing groups, working with local chiefs, will look into the issues of equipment security that the Government, through the Ministry of Home Affairs & Internal Security, require to maintain the peace and reduce civil and criminal acts in the communities.

Budget

Will you purchase budget items from local vendors?

Yes

Vendor selection process

Explain the process you used to select vendors.

An impartial bidding process to select local contractors for this project helps keep costs down and improves local support from the beginning. Villages will purchase from local vendors tools and materials that cannot be provided by villagers.

Did you use competitive bidding to select vendors?

Yes

Operations & maintenance plan

Please provide an operations and maintenance plan for the equipment or materials you anticipate purchasing for this project. This plan should include who will operate and maintain the equipment and how they will be trained.

Water Point Committee members are selected by the community. There will be 50 members from 5 water points. 60% will be women and 40% will be men.

The training is a one-time, four-day, 8 hours per day course, using an existing Government recommended CBM1 training manual, conducted by Malawi Government Department facilitators.

The Water Point Committees are responsible for operational stability to maintain an uninterrupted supply of fresh water.

Repairs will be paid through user fees, collected by Water Point Committees.

After the training, attendees will be able to:

Apply routine maintenance schedules to keep pumps functional
Manage user fees and maintain financial records
Conduct regular committee meetings and community feedback sessions
Liase with Area Mechanics and spare parts suppliers.

The Area Mechanics have a well-established history with VIP of taking care of the 180 waterpoints in the area.

See the attached "Community-Based Management Level 1" Training Plan for more details on training content.

Post-grant maintenance plan

Describe how community members will maintain the equipment after grant-funded activities conclude. Will replacement parts be available?

After every borehole is drilled, VIP will provide a starter pack tool kit to each Water Point Committee for use in their village's borehole(s).

Each Water Point Committee is entrusted with collecting monthly water use fees as described earlier in this application. The committees uses these funds to purchase replacement parts. Borehole committees use locally owned shops in the communities to purchase such needed spare parts, according to the current practice VIP has used successfully in other villages.

The boreholes will be handed over to the communities by the project stakeholders and partners at an organized meeting right in the communities. It is done openly to hold the committee members accountable for ongoing operation of the equipment for the long term.

It is anticipated that the grant will not be closed until two years has elapsed since installation is complete. This will allow sufficient time to evaluate the project's sustainability and make adjustments as necessary.

If the grant will be used to purchase any equipment, will the equipment be culturally appropriate and conform to the community's technology standards?

Yes

Please explain.

A foundational piece of the project is the installation of Afridev hand pumps, a technology that has proven itself across Malawi's rural landscape. These lever-operated, deep-well pumps are specifically chosen because they are simple to use, require only basic tools for repairs, and benefit from a well-established local supply chain for spare parts.

After the project is completed, who will own the items purchased by grant funds? No items may be owned by a Rotary district, club, or member.

The community will own all the items. The facilities will be handed over to the community at a public ceremony.

Funding

Does your project involve microcredit activities?

Have you found a local funding source to sustain project outcomes for the long term?

Yes

Please describe this funding source.

Water fee revenues will be an ongoing local funding source.

The question was asked during a review whether the sustainability plans of this grant project can be expanded by getting local or state/county government authorities to buy into it as co-owners, in order to serve as leverage in the sustainability and maintenance of the project after handover, rather than depending only on funds raised through water fees.

The Malawian government does not have the resources to fund these types of projects at scale.

The VIP Malawi staff has extensive experience with drilled wells and they work in conjunction with the government, specifically the Zomba District Water Development Office. The experience of the staff influences all aspects of the projects, from assessing the need through the sustainability of the well.

There is a high degree of local incentive for the community to make sure the wells are sustainable:

It is the difference between fetching water from a potentially contaminated water source or clean safe water to avoid waterborne disease.
It is the difference between a mother walking to fetch water or working to earn money for the family.
It is the difference between girls walking to fetch water or walking to school.

Another question concerned whether a Water Point Committee could be encouraged to open an account with a local Microfinance Bank for keeping the funds raised through selling of water instead of giving it to an individual to keep.

In the context of the villages in rural Southern Malawi being served by this project, access to a microfinance bank is not practical for several reasons. The annual budget for a single well supporting 50 households is small, around $400 per year. The nearest bank is far away in Zomba, a 10-15 mile walk or bike ride (very far, relatively speaking); a bike or motorbike "taxi" would eat away at the cash they do have. Additionally, a village's water committee tends to convert their cash to spare parts when opportunity arises, and therefore would have relatively little cash on hand at any one time.

Will any part of the project generate income for ongoing project funding? If yes, please explain.

The essence of ongoing funding is each community's Water Point Committee, which administers a modest fee collection system, where households contribute small amounts to a maintenance fund. This fund covers routine repairs, spare parts for the Afridev pumps, and the services of trained Area Mechanics when more serious work is needed. The committees are trained during the project to handle these funds transparently, ensuring the boreholes remain self-sufficient without relying on external donations.

These committees hold regular meetings to monitor borehole functionality, track water usage, and watch for early signs of health improvements, such as fewer cases of water-borne diseases.

Supporting Documents

026-02-17-Signed-MoU-By-Water-Department_Rotary-Int-GG2688284.pdf
GG2688284_Rotary_Global_Grant_-_Community_Assessment_Results.pdf

Authorizations

Authorizations & Legal Agreements

Legal agreement

Global Grant Agreement - to be authorized by the primary contacts and club presidents (or DRFC chairs if district-sponsored)

This Global Grant Agreement (Agreement) is entered into by The Rotary Foundation of Rotary International (TRF) and the grant sponsors (Sponsors). In consideration of receiving this Rotary Foundation Global Grant (Grant) from TRF, the Sponsors agree that:

All information contained in this application is, to the best of our knowledge, true and accurate.
We have read the Terms and Conditions for Rotary Foundation Global Grants (Terms and Conditions) and will adhere to all policies therein.
The Sponsors shall defend, indemnify, and hold harmless Rotary International (RI) and TRF, including their respective directors, trustees, officers, committee members, employees, agents, associate foundations and representatives (collectively Rotary), from and against all claims, including but not limited to claims of subrogation, demands, actions, damages, losses, costs, liabilities, expenses (including reasonable attorney's fees and other legal expenses), awards, judgments, and fines asserted against or recovered from Rotary arising out of any act, conduct, omission, negligence, misconduct, or unlawful act (or act contrary to any applicable governmental order or regulation) resulting directly or indirectly from a Sponsor's and/or participant's involvement in grant-funded activities, including all travel related to the grant.
The failure of the parties to comply with the terms of this Agreement due to an act of God, strike, government regulation, war, fire, riot, civil unrest, hurricane, earthquake, or other natural disasters, acts of public enemies, curtailment of transportation facilities, political upheavals, civil disorders, outbreak of infectious disease or illness, acts of terrorism, or any similar cause beyond the control of the parties shall not be deemed a breach of this Agreement. In such an event, the Agreement shall be deemed terminated and the Sponsors shall refund to TRF all unexpended global grant funds within 30 days of termination.
TRF's entire responsibility is expressly limited to payment of the total financing amount. TRF does not assume any further responsibility in connection with this grant.
TRF reserves the right to cancel the grant and/or this Agreement without notice upon the failure of either or both of the Sponsors to abide by the terms set forth in this Agreement and the Terms and Conditions. Upon cancellation, TRF shall be entitled to a refund from the Sponsors of any global grant funds, including any interest earned, that have not been expended.
The laws of the State of Illinois, USA, without reference to its conflicts of laws principles, shall govern all matters arising out of or relating to this Agreement, including, without limitation, its interpretation, construction, performance, and enforcement.
Any legal action brought by either party against the other party arising out of or relating to this Agreement must be brought in either, the Circuit Court of Cook County, State of Illinois, USA or the Federal District Court for the Northern District of Illinois, USA. Each party consents to the exclusive jurisdiction of these courts, and their respective appellate courts for the purpose of such actions. Nothing herein prohibits a party that obtains a judgment in either of the designated courts from enforcing the judgment in any other court. Notwithstanding the foregoing, TRF may also bring legal action against Sponsors and/or individuals traveling on grant funds in any court with jurisdiction over them.
This Agreement binds and benefits the parties and their respective administrators, legal representatives, and permitted successors and assigns.
If any provision of this Agreement is determined to be illegal, invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.
Sponsors may not assign any of their rights under this Agreement except with the prior written consent of TRF. Sponsors may not delegate any performance under this Agreement without the prior written consent of TRF. Any purported assignment of a Sponsor's rights or delegation of performance without TRF's prior written consent is void.
TRF may assign some or all of its rights under this Agreement to an associate foundation of TRF. TRF may delegate any performance under this Agreement to an associate foundation. Any other purported assignment of TRF's rights or delegation of performance without the Sponsors' prior written consent is void.
Sponsors will comply with all economic and trade sanctions, including those implemented by the Office of Foreign Assets Control (OFAC) of the United States Department of Treasury, and will ensure that they do not support or promote violence, terrorist activity or related training, or money laundering.
This Agreement constitutes the final agreement between the parties. No amendment or waiver of any provision of this Agreement shall be effective unless it is in the form of a writing signed by the parties.
Rotary may use information contained in this application and subsequent reports for promotional purposes, such as in Rotary magazine, in Rotary Leader, on rotary.org and on social media. For any and all photographs submitted with any application or follow-up report, the Sponsor hereby grants to Rotary an unlimited, perpetual, worldwide right and license to use, modify, adapt, publish, and distribute the photograph(s) in any media now known or hereafter devised, including but not limited to, in Rotary publications, advertisements, and Websites and on social media channels. The Sponsor represents and warrants that (a) each adult appearing in the photograph(s) has given her/his/their unrestricted written consent to the Sponsor to photograph them and to use and license their likeness, including licensing the photograph(s) to third parties, (b) the parent or guardian of each child under age 18 or each person who lacks legal capacity appearing in the photograph(s) has given unrestricted written consent to the Sponsor to photograph the child or individual and to use and license their likenesses, including licensing the photograph(s) to third parties, and (c) it is the copyright owner of the photograph(s) or that the copyright owner of the photograph(s) has given the Sponsor the right to license or sublicense the photograph(s) to Rotary.
Privacy is important to Rotary and any personal data that the Sponsor shares with Rotary will only be used for official Rotary business. The Sponsor should minimize the personal data of Grant beneficiaries that it shares with TRF to only personal data that TRF specifically requests. Personal data that is shared with TRF will be used to enable the Sponsor's participation in this Grant process, to facilitate the Sponsor's Grant experience and for reporting purposes. Personal data provided to TRF may be transferred to Rotary service providers (for example, affiliated entities) to assist Rotary in planning Grant-related activities. By applying for a grant, the Sponsor may receive information about the Grant and supplementary services via email. For further information about how Rotary uses personal data, please contact [privacy@rotary.org]](mailto:rotarysupportcenter@rotary.org). Personal data provided to TRF or collected on this form is subject to [Rotary's Privacy Policy]](https://my.rotary.org/en/privacy-policy).
The Sponsors agree to share information on best practices when asked, and TRF may provide their contact information to other Rotary members who may wish advice on implementing similar activities.
The Sponsors will ensure that all individuals traveling on grant funds have been informed of the travel policies stated in the Terms and Conditions and have been made aware that they are responsible for obtaining travel insurance.
To the best of our knowledge and belief, all relationships between grant committee members, district officers, and other members of the sponsor clubs or districts and any scholarship recipients, cooperating organizations, project vendors, or other individuals or organizations that will benefit from the grant have been disclosed in this application. Except as disclosed here, neither we nor any person with whom we have or had a personal or business relationship will benefit or intends to benefit from Rotary Foundation grant funds or have any interest that may represent a potential conflicting interest. A conflict of interest occurs when someone is in a position to make or influence a decision about a grant or scholarship that could benefit them, their family, their business, or an entity in which they serve in a paid or voluntary leadership or advisory position.

Primary contact authorizations

Global Grant Agreement - to be authorized by the primary contacts and club presidents (or DRFC chairs if district-sponsored)

All information contained in this application is, to the best of our knowledge, true and accurate.
We have read the Terms and Conditions for Rotary Foundation Global Grants (Terms and Conditions) and will adhere to all policies therein.
The Sponsors shall defend, indemnify, and hold harmless Rotary International (RI) and TRF, including their respective directors, trustees, officers, committee members, employees, agents, associate foundations and representatives (collectively Rotary), from and against all claims, including but not limited to claims of subrogation, demands, actions, damages, losses, costs, liabilities, expenses (including reasonable attorney's fees and other legal expenses), awards, judgments, and fines asserted against or recovered from Rotary arising out of any act, conduct, omission, negligence, misconduct, or unlawful act (or act contrary to any applicable governmental order or regulation) resulting directly or indirectly from a Sponsor's and/or participant's involvement in grant-funded activities, including all travel related to the grant.
The failure of the parties to comply with the terms of this Agreement due to an act of God, strike, government regulation, war, fire, riot, civil unrest, hurricane, earthquake, or other natural disasters, acts of public enemies, curtailment of transportation facilities, political upheavals, civil disorders, outbreak of infectious disease or illness, acts of terrorism, or any similar cause beyond the control of the parties shall not be deemed a breach of this Agreement. In such an event, the Agreement shall be deemed terminated and the Sponsors shall refund to TRF all unexpended global grant funds within 30 days of termination.
TRF's entire responsibility is expressly limited to payment of the total financing amount. TRF does not assume any further responsibility in connection with this grant.
TRF reserves the right to cancel the grant and/or this Agreement without notice upon the failure of either or both of the Sponsors to abide by the terms set forth in this Agreement and the Terms and Conditions. Upon cancellation, TRF shall be entitled to a refund from the Sponsors of any global grant funds, including any interest earned, that have not been expended.
The laws of the State of Illinois, USA, without reference to its conflicts of laws principles, shall govern all matters arising out of or relating to this Agreement, including, without limitation, its interpretation, construction, performance, and enforcement.
Any legal action brought by either party against the other party arising out of or relating to this Agreement must be brought in either, the Circuit Court of Cook County, State of Illinois, USA or the Federal District Court for the Northern District of Illinois, USA. Each party consents to the exclusive jurisdiction of these courts, and their respective appellate courts for the purpose of such actions. Nothing herein prohibits a party that obtains a judgment in either of the designated courts from enforcing the judgment in any other court. Notwithstanding the foregoing, TRF may also bring legal action against Sponsors and/or individuals traveling on grant funds in any court with jurisdiction over them.
This Agreement binds and benefits the parties and their respective administrators, legal representatives, and permitted successors and assigns.
If any provision of this Agreement is determined to be illegal, invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.
Sponsors may not assign any of their rights under this Agreement except with the prior written consent of TRF. Sponsors may not delegate any performance under this Agreement without the prior written consent of TRF. Any purported assignment of a Sponsor's rights or delegation of performance without TRF's prior written consent is void.
TRF may assign some or all of its rights under this Agreement to an associate foundation of TRF. TRF may delegate any performance under this Agreement to an associate foundation. Any other purported assignment of TRF's rights or delegation of performance without the Sponsors' prior written consent is void.
Sponsors will comply with all economic and trade sanctions, including those implemented by the Office of Foreign Assets Control (OFAC) of the United States Department of Treasury, and will ensure that they do not support or promote violence, terrorist activity or related training, or money laundering.
This Agreement constitutes the final agreement between the parties. No amendment or waiver of any provision of this Agreement shall be effective unless it is in the form of a writing signed by the parties.
Rotary may use information contained in this application and subsequent reports for promotional purposes, such as in Rotary magazine, in Rotary Leader, on rotary.org and on social media. For any and all photographs submitted with any application or follow-up report, the Sponsor hereby grants to Rotary an unlimited, perpetual, worldwide right and license to use, modify, adapt, publish, and distribute the photograph(s) in any media now known or hereafter devised, including but not limited to, in Rotary publications, advertisements, and Websites and on social media channels. The Sponsor represents and warrants that (a) each adult appearing in the photograph(s) has given her/his/their unrestricted written consent to the Sponsor to photograph them and to use and license their likeness, including licensing the photograph(s) to third parties, (b) the parent or guardian of each child under age 18 or each person who lacks legal capacity appearing in the photograph(s) has given unrestricted written consent to the Sponsor to photograph the child or individual and to use and license their likenesses, including licensing the photograph(s) to third parties, and (c) it is the copyright owner of the photograph(s) or that the copyright owner of the photograph(s) has given the Sponsor the right to license or sublicense the photograph(s) to Rotary.
Privacy is important to Rotary and any personal data that the Sponsor shares with Rotary will only be used for official Rotary business. The Sponsor should minimize the personal data of Grant beneficiaries that it shares with TRF to only personal data that TRF specifically requests. Personal data that is shared with TRF will be used to enable the Sponsor's participation in this Grant process, to facilitate the Sponsor's Grant experience and for reporting purposes. Personal data provided to TRF may be transferred to Rotary service providers (for example, affiliated entities) to assist Rotary in planning Grant-related activities. By applying for a grant, the Sponsor may receive information about the Grant and supplementary services via email. For further information about how Rotary uses personal data, please contact [privacy@rotary.org]](mailto:rotarysupportcenter@rotary.org). Personal data provided to TRF or collected on this form is subject to [Rotary's Privacy Policy]](https://my.rotary.org/en/privacy-policy).
The Sponsors agree to share information on best practices when asked, and TRF may provide their contact information to other Rotary members who may wish advice on implementing similar activities.
The Sponsors will ensure that all individuals traveling on grant funds have been informed of the travel policies stated in the Terms and Conditions and have been made aware that they are responsible for obtaining travel insurance.
To the best of our knowledge and belief, all relationships between grant committee members, district officers, and other members of the sponsor clubs or districts and any scholarship recipients, cooperating organizations, project vendors, or other individuals or organizations that will benefit from the grant have been disclosed in this application. Except as disclosed here, neither we nor any person with whom we have or had a personal or business relationship will benefit or intends to benefit from Rotary Foundation grant funds or have any interest that may represent a potential conflicting interest. A conflict of interest occurs when someone is in a position to make or influence a decision about a grant or scholarship that could benefit them, their family, their business, or an entity in which they serve in a paid or voluntary leadership or advisory position.

District Rotary Foundation chair authorization I hereby certify that this global grant application is complete, meets all Foundation guidelines, is eligible for funding, and that the sponsoring club and/or district is qualified.

All Authorizations & Legal Agreements Summary

Primary contact authorizations

Name	Club	District	Status
C.W.	Downers Grove Rotary Club	6450
C.C.	Blantyre Rotary Club	9210

District Rotary Foundation chair authorization

Name	Club	District	Status
R.T.	Naperville Rotary Club	6450
J.C.	Msasa Rotary Club	9210

DDF authorization

Name	Club	District	Status
R.T.	Naperville Rotary Club	6450
B.C.	Chicago-Near-South Rotary Club	9210

Legal agreement

Name	Club	District	Status
P.K.	Blantyre Rotary Club	9210
C.M.	Downers Grove Rotary Club	6450

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